Executive Assistant / Administrator

Overview

Executive Assistant required by fast growing software solutions services company. This is a fantastic opportunity to join a company at an exciting phase of growth. This company are passionate about innovation, excellence, and driving meaningful change.

The overall Purpose of this role :- Executive Assistant /Administrator will provide comprehensive administrative support to the leadership team, ensuring efficient management of day-to-day operations. The ideal candidate is a proactive problem solver with exceptional organisational skills, the ability to manage multiple priorities, and a keen eye for detail. This role requires a high level of confidentiality, professionalism, and excellent communication skills.

Key Responsibilities will include

Executive Support:

• Manage and maintain executive schedules, including meetings, appointments, and travel    arrangements.
• Prepare and edit correspondence and communications.
• Coordinate and manage leadership meeting agendas and follow-ups.

Administrative Duties:

• Assist with Recruitment Operations such as scheduling interviews, collating interview feedback, corresponding with candidates.
• Assist with HR and Onboarding activities.
• Assist with Finance activities such as reconciling receipts and invoices.
• Assist with Supplier Set Up tasks and documentation.
• Help maintain our online file management system.
• Support ad-hoc administrative tasks such as placing orders, booking meeting rooms, organizing events.

Education and Experience:

• Min of level 6 qualification in a Administration relation field
• A minimum of 3+ years experience required in a similar administrative role
• Exceptional organisational and time-management skills.
• Strong written and verbal communication skills. English fluency essential
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Strong problem-solving skills and the ability to anticipate needs and proactively address them.
• Adaptable and flexible, with the ability to thrive in a fast-paced and dynamic environment.
• Detail-oriented with the ability to manage multiple tasks and priorities simultaneously.
• Proven track record of getting things done and done correctly
• Last, but definitely not least, being friendly and helpful!

Skills and Competencies and personal Attributes:

• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.

Benefits:

• Competitive salary
• Opportunities for professional development and growth.
• This is potentially a part-time role with the opportunity to transition to a full-time position depending on the candidates we meet.
• Remote first company, there is no physical office. They occasionally get together as a full team, somewhere in Ireland. Team members use local co-working spaces when it's helpful for collaboration.