Overview
Accounts Assistant / Accounts Data Processor (Part Time role 20 to 25 hours per week) required by is a fast‑growing, compliance‑driven organisation delivering high‑quality energy solutions across Ireland. The company operates under an integrated management system aligned to ISO 9001, ISO 14001, ISO 45001, and ISO 27001, ensuring quality, environmental responsibility, safety, and information security in everything we do.
They are now seeking a detail‑focused Accounts Data Processor to support our Finance operations and uphold our high standards of accuracy, compliance, and internal control.
Role Purpose
The Accounts Data Processor is responsible for accurately processing financial transactions and maintaining supplier and customer account data in line with the company’s documented procedures, internal controls, and integrated management system requirements.
This is a process‑driven, non‑judgemental role — no accounting qualifications are required.
Key Responsibilities
Financial Data Processing
- Enter supplier invoices into the accounting system
- Match invoices to purchase orders and goods received notes
- Process customer receipts and supplier payments as instructed
- Maintain accurate supplier and customer account records
Data Integrity & Internal Controls
- Follow the company’s documented SOPs for AP/AR
- Maintain complete and accurate audit trails
- Flag discrepancies, missing documentation, or control issues
- Ensure segregation of duties is upheld at all times
Information Security & GDPR
- Process personal and financial data strictly under documented instructions
- Follow ISMS policies (access control, secure handling, confidentiality)
- Complete mandatory GDPR and information security training
- Report any suspected data breaches or control failures immediately
Quality, Environmental & Safety Responsibilities
- Follow all documented processes to support ISO 9001 quality consistency
- Handle documents and digital records in line with ISO 14001 waste‑reduction and sustainability practices
- Maintain a safe working environment and follow ISO 45001 safety procedures
- Report any non‑conformities, hazards, or improvement opportunities
Operational Support
- Provide accurate data for month‑end reconciliations
- Respond to internal queries regarding invoice or payment status
- Support external audits by providing documentation when requested
The role is Responsible for processing, while Accountability remains with the Financial Controller.
Skills & Competencies
- High attention to detail
- Ability to follow structured procedures
- Basic numeracy and data entry accuracy
- Confidentiality and professionalism
- Reliability and consistency in routine tasks
- Basic IT literacy (training provided)
Qualifications Required:
- A min of 2 years experience processing data in a busy office
- Ability to follow documented processes
- Basic computer skills
- Willingness to complete internal training (GDPR, ISMS, QMS, EMS, OHS)
- Role will be offered on a part time basis, 20 to 25 hours per week